Pharma & Healthcare
By Magellan Nov 30, 2007
| keyword: |
Document Tracking |
| Description: |
RFID has many estab-lished applications within multiple industries, and the healthcare sector has been no exception in acknowledging the opportunities offered by the technology and particularly the broad scale applications that exist for low cost passive (non-battery powered) RFID. |
| Company Involved: | Magellan Technology |
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The Client
When the Australian Government needed help in one of its departments to ensure the accurate tracking of documents, Magellan was able to provide the solution.
The department had problems with tracking documents needed by the various ministers and department heads. A mechanism to keep the document location visible at all times was necessary.
Some documents require special handling due to security limitations and Magellan is able to provide the technology to ensure that the appropriate warnings are given when a document is moved to a less secure area.
The Problem
Documents are not always available when they are needed. They can be misfiled, or simply misplaced by the recipient.
A method of knowing who had the last point of contact with the document would ensure the availability of documents at all times.
An added benefit would be the ability to rapidly find archived documents, and provide audit reports on the location of documents if needed.
The Process
All official documents enter the department at a single point where they are security checked. The documents are all catalogued and then sent to the appropriate clerical staff.
The staff then controls the documents, ensuring that they are sent to the appropriate people and ensuring that they come back into the archive after meetings, etc.
The Solution
• A secure database system is installed in the department to record access to documents.
• The database has security levels appropriate to the needs of the department.
• The system records an audit trail of the document and the people that have handled or made requests for the document.
A Magellan MARS Reader is placed under the desk in the security access point. All documents are security checked and then labelled with an RFID tag. The tag information is recorded in the database along with a description of the document.
Documents are then sent to the appropriate clerk. The clerk receives the document and places it in a Magellan Document Tray to record the document location. The clerk may add further information to the database record and then forwards the document to the next recipient.
The recipient (researcher, secretary, analyst etc.) also has a Magellan Document Tray and the document is placed there along with others awaiting attention. The system will sound an alarm if the document is removed from the tray without the recipient providing information to the database (variable time delays can be setup as needed). This person is responsible for the document until they assign it to someone else and that person receives the document in their own Document Tray.
A Handheld Reader is used to help locate documents currently not in the Document Tray.
At the conclusion of the need for the document, it is either sent back to the clerk to be archived, sent to an outside department, or destroyed. The clerk updates the records as needed and sends the document on.
A Magellan Tunnel Reader is located at the archiving facility to allow for easy association of a particular document to an archive box, and to allow easy verification of the contents of a box when documents are called from archive.
Key System Benefits
• Documents can be easily located at any time.
• Audit trail reports are available to show the track of the document.
• Fast archival procedures allow for easy recall of documents sent to archives.
• Huge reduction in downtime searching for documents.
About PJM
PJM stands for Phase Jitter Modulation. This new system is specified in ISO/IEC 18000-3 Mode 2 and provides for very fast data rates that are as much as 100 - 400 times faster than other RFID data rates. In fact the data rate of PJM Mode 2 at 13.56 MHz HF is demonstrably many times faster than the data rates of other HF technologies and indeed UHF technologies.
Contact us
Magellan Technology Pty Ltd, Sydney, Australia, is a technology developer, manufacturer and licensor of advanced read/write 13.56 MHz RFID systems. We design and offer RFID chips, inlets, a complete portfolio of readers and operating software. Magellan’s Phase Jitter Modulation (PJM) technology complies with the International Standard ISO/IEC 18000 Part 3 Mode 2.
For further information on technology, delivery terms and conditions and prices please visit our website www.magellan-rfid.com or contact your nearest Magellan Technology office:
Magellan Technology (Europe) Ltd.
Units 7 & 8, Parker Court
Stafford ST18 0WP, UK
Phone: +44 1785 218540
Fax: +218541
info@magellan-rfid.com
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